Report for Project Management of Project Proposal Plan

Question: Discuss about the Report for Project Management of Project Proposal Plan. Answer: Introduction to the Project This project is based on the preparation of a project plan for a company that is planning to retreat to another country. As per the plan of the company to retreat to another country, the project will be conducted in order to execute everything according to plan. In this project, the following tasks will be performed. Choice of country for retreat To analyze the market in the chosen country To estimate total budget for the retreat To estimate the number and nature of stakeholders for the project Analysis of the government guidelines and rules in the chosen country Risk Analysis Risk Mitigation Steps Project Scope Statement Determination of the scopes of a project is necessary in order to execute the project in the right direction. An efficient project scope statement in the project management plan allows identification of the detailed scope of the undertaken project along with constraints required for the project. The in scope and out of scope parts of the project are as follows. In-Scope (6 items checklist) Expansion of the company over international boundaries Access to international market Access to native raw materials of the chosen country Technical enhancement of the organization infrastructure Employment opportunities Collaboration with other companies Out of Scope The following are out of scope of this project. Access to the share market of the chosen country Outsourcing Resource management Employee recruitment Project Priorities (Project Priority Matrix) Project/Selection Criteria Potential Monetary Gain Success Probability Social Opinion Weight: 8 7 6 Total Relocation (Retreat) Project 8 6 8 (8*8=) 64 (7*6=) 42 (6*8=) 48 (64+42+48=) 154 Market Analysis Project 5 6 4 (8*5=) 40 (7*6=) 42 (6*4=) 24 (40+42+24=) 106 Infrastructure Project 9 6 8 (8*9=) 72 (7*6=) 42 (6*8=) 48 (72+42+48=) 162 Investment project 10 7 10 (8*10=) 80 (7*7=) 49 (6*10=) 60 (80+49+60=) 189 In this project priority matrix, four main areas of the project have been selected i.e. relocation project, market analysis project, infrastructure project, investment project. Accordingly, three success criteria have been selected i.e. potential monetary gain, success probability and social opinion. Now, for this project, the weightage for each of them will be: Potential Monetary Gain 8 Success Probability 7 Social Opinion 6 The effect of each of the criteria on each of the parts of the project has been set according to the priorities in the project. Work Breakdown Structure Project Deliverables Task No Task Name 1 Company Retreat to Another Country Project 1.1 Project Initiation Phase 1.1.1 Understanding the Requirement 1.1.2 Conducting feasibility test 1.1.3 Choice of suitable country 1.1.4 Cost Estimation 1.2 Project Planning Phase 1.2.1 Develop project plan 1.2.2 Create project scheduling 1.2.3 Create resource allocation 1.2.4 Developing communication plan 1.2.5 Contact with the chosen country and selection of suitable land 1.3 Execution phase 1.3.1 Development of Abroad Branch 1.3.1.1 Develop the building architecture 1.3.1.2 Collect the sources 1.3.1.3 Develop the blueprint of the office 1.3.1.4 Develop the blueprint of hardware systems to be used 1.3.1.5 Develop the system design of Business Intelligence Portal 1.3.1.6 Design the User Interface of the systems used in the office 1.3.2 Implementation Phase 1.3.2.1 Resource implementation 1.3.2.2 Designing the business plan 1.3.2.3 Software implementation of the data warehouse system 1.3.2.4 Development of the market analysis system 1.3.2.5 Connecting the warehouse with the native systems of the organization 1.3.3 Deployment and Testing Phase 1.3.3.1 testing the local market 1.3.3.2 software testing 1.3.3.3 data validation testing 1.3.3.4 security testing 1.3.3.5 unit testing 1.3.3.6 Risk identification and mitigation 1.4 Closing Phase 1.4.1 creating a link to organization main office portal 1.4.2 training of the new employees 1.4.3 maintenance of the business data warehouse Work Breakdown Structure Work Breakdown Structure (Created by Author) Cost Estimation Cost Estimation Table Project Activity Estimated Cost Market and Country Survey $20,000 Purchase of Land and Licensing $100,000 Building Infrastructure $100,000 Hardware Implementation $50,000 Software Set Up $50,000 Set Up of Head Office Communication $10,000 Employee Training Program $20,000 Time Phased Budget Project Name Monthly Timeline Month 1 Month 2 Month 3 Month 4 Month 5 Notes: Market and Country Analysis Project -$10,000 -$10,000 For retreating to a suitable location and market analysis of that location Investment Project $100,000 $100,000 $150,000 From sponsor and project management team Infrastructure Project -$50,000 -$150,000 -$150,000 Building office, hardware, software infrastructure Business Operations Project -$50,000 Start of business operations Testing Project -$5,000 -$2,500 Testing of market, hardware and software Start-up Project $200,000 Capital Employee Training Project -$10,000 Employee Training Employee Payment Project -$25,000 Payment to the employees Estimated profit for 1st month $50,000 Profit from the 1st month of the business Month 1 Month 2 Month 3 Month 4 Month 5 Totals: -$10,000 -$10,000 $50,000 -$65,000 $172,500 Total balance of each month Cumulative Total: -$10,000 -$20,000 $30,000 -$35,000 $137,500 Available balance after each month Bibliography Burke, R. 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